Thread: Writing Job Standards Tutorial

The following pages detail the steps required to write Job Standards for the Performance Evaluation system at the University of Kentucky. You are encouraged to use the Job Standards Worksheet as you work through this tutorial to write Job Standards for your needs. If you choose to use the worksheet, you will need a copy of the JAQ for a particular position at UK (yours or one of your employees).


Frequently Asked Questions

How many Job Standards are required for each Essential Function?
Generally, the more time required to perform an Essential Function, the more Job Standards it will likely have. As a rule of thumb, Essential Functions should have between 3-15 Job Standards. Most will require no more than 5, but some important Essential Functions may require 10-15. However, you may write as many as you deem necessary for each Essential Function.

How long should it take to write Job Standards?
You should be able to work through this manual in 30 minutes or less. However, when writing Job Standards for particular positions, you should plan to spend approximately 60-90 minutes per position.

What is a performance evaluation?
The University of Kentucky evaluates employee performance each year. It is a means of judging the quality of work for each employee. Performance is rated by supervisors, and those ratings are used for two purposes:
1. Provide feedback to employees to enhance their job performance
2. Evaluate staff for the purpose of pay and promotion decisions


Glossary

JAQ (Job Analysis Questionnaire)
The JAQ is a form used by Human Resources to describe the position’s duties, responsibilities, required qualifications, experience and education levels, etc. The Compensation office in Human Resources uses the information from this form to establish and classify positions. For a copy of your JAQ, please contact your unit’s budget officer. Most often they will have a copy in their files. If you are unable to locate a copy of the JAQ for the position, contact the Compensation office in HR for a copy.

Essential Functions
Essential Functions describe the tasks associated with each Major Job Responsibility for the position. University of Kentucky positions have two to five Major Job Responsibilities, and each Responsibility has Essential Functions. These tasks are the reason the job exists - they are “essential” functions. The Essential Functions for all UK positions are located on the JAQ.

Job Standards
Job Standards describe, in measurable terms, the results that indicate that an employee in the position has properly performed the particular Essential Function. Job Standards tell us exactly how to tell that the Essential Function is done properly.
* For examples of Job Standards, please refer to the List of Sample Job Standards. If you wish to use Job Standards from this list to complete your Performance Evaluation Forms, you may modify them to meet your needs. You may also view Job Standards for various positions by reviewing the Sample Positions.
These resources are located on the Training section of the Performance Evaluation website.

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