Thread: HR Hire Form

Effective Date - Date employment begins in the vacant or pooled position being filled.

Personnel Action - New Hire (person filling the position is new to UC), Rehire (person has worked at UC before), Additional Assignment (person currently works at

UC and is filling an additional position), or Organizational Reassignment (person works at UC and is leaving their current position to fill another position).

Reason - New Hire: UC hire or Hire from HRMS. Rehire: Rehire w/ or w/out service break. Additional Assignment: No reason is required.

Organizational Reassignment: Promotion, Demotion, Lateral Transfer.

Personal Data (of the employee). UniverSIS ID not required if new hire has worked at UC before. Suffix options: I, II, III, Sr, Jr

Organizational Assignment - information about the position and the work location.

Location - Primary campus location. Choices are: Uptown, Raymond Walters, or Clermont campus.

Job Type (select one) - R=Regular; P=Provisional (has not passed a qualifying exam/not certified); I=Intermittent (on call, irregular schedule);

T=Temporary/Project (has an end date within 1 year of placement and an end date must be specified).

Internal Data - Mail/check location and supervisor for the position being filled by this action. Only the check location on the employee's primary position is active.

Basic Pay - Base pay of the employee. Provide annual salary (exempt) or hourly rate (non-exempt). For work study students, this is the department's 25% portion

of the student's total hourly rate (EX: Total hourly rate = $10. Department's basic pay is $2.50). The Financial Aid portion of the student's hourly rate

is specified in the Recurring Payment section of this form.

Gender/Sex:

Ethnicity:

Veteran Status:

Military Status:

Other Work Tax Locations:

Female

White/Not Hispanic Origin

Special Disabled Veteran

Active

Columbus

Mason

Male

Black/Not Hispanic Origin

Vietnam-era Veteran

Active Reserve

Evendale

Norwood

Unknown

Hispanic

Other Veteran

Inactive

Forest Park

Sharonville

Asian or Pacific Islander

Newly Separated Veteran

Inactive Reserve

Georgetown

Springdale

Amer. Indian/Alaskan

Non-Veteran (not a veteran)

On Call

Harrison

Wilmington

Unknown

Reserve

Kenton/Ft. Mitchell

Wyoming

Retired

Lebanon

None

Basic Pay Information: Provide hourly (if non-exempt) or annual (if exempt) rate.

Pay Term is the frequency by which the employee is paid - choices are

bi-weekly or monthly. In general, non-exempt employees are paid bi-weekly and exempt paid monthly. Graduate Assistants are exempt but paid bi-weekly.

The cost distribution for basic pay will default from the position; to change it, submit the PCR-Cost Distribution for the employee.

Work Tax Location - Please select the tax location in which the employee will work. For most, this will be a single location.

For employees who work in more than one location, specify the location and % time spent in each -- percentages must total to 100%.

Other Documentation - a checklist is provided of the various attachments that are needed to complete the employee's record. These forms should be sent to

Human Resources after they are completed.

Recurring Payment - Use to establish a recurring payment amount for Adjunct Faculty, Graduate Assistants and the Financial Aid portion of a work study student's

hourly rate of pay. Specify the period of time over which the payment(s) is to occur using begin and end dates that follow the payroll calendar based on

how the person is paid (bi-weekly or monthly). You can specify more than one date range on the same form. For work study students, this is where to

indicate the 75% portion of the student's hourly rate paid from financial aid.

Approvals - Levels of approvals required are based on the position (eg, student positions do not need VP level approval). Central Budget Office Approval

is required if the salary of the new hire is greater than the planned compensation for the position. The Financial Aid Office must approve

hiring into work study positions.

Send completed and approved forms to the Human Resources Services Center, ML 0039, or fax: 556-4501.

If you send your forms by fax please do not alsosend them by mail - submit your forms through a single method. Thank you!

Download the attached file