CUPA-HR needs your great ideas and expertise to help make the Annual Conference & Expo 2010 an outstanding program for our attendees. Maybe you’ve mastered new legislation coming from Washington; perhaps you’ve discovered innovative ways to help your institution thrive in the face of budget cuts; or maybe you’re a training expert with a gift for engaging employees. Whatever you have to share, we want to hear from you!

Audience
Most attendees will be HR practitioners from two-year, four-year, private, public, proprietary, research, religious, medical, multi-campus and other institutions of higher education. They may be novice, intermediate, or advanced with expertise in a variety of HR areas or new to higher education human resources.

Audience Expectations
CUPA-HR members prefer practical information. Presenters are requested to focus on solutions to problems, coping strategies, successful partnerships or collaborations between HR and other campus constituencies, or innovative programs that can be adapted by other institutions.

Types of Presentations
Ten to twelve sessions will be held concurrently. In response to attendee feedback asking for more time for topic Q&A, sessions can be up to 90 minutes in length. Participants prefer interactive formats with a Q&A segment to lecture formats. The committee will, in part, evaluate the proposal on opportunities for exchanges among audience members and between audience members and the presenter. View the concurrent sessions from the 2009 National Conference.

Sessions may be presented in a variety of ways to encourage interaction, such as:

Case Study — A presenter interacts with an audience to examine work situations and solutions
Round Table — A facilitator encourages the sharing of information within and among groups
Panel — A small group of presenters shares information with the audience, which might be asked to offer their views
Role-Play — Individuals act out situations to illustrate points
Lecture
Session Topic Areas
While session topics may be more exact, we ask that you categorize your presentation into the following general topic areas:

Compliance
HR Metrics
Talent Management
Total Rewards
Workforce Planning
Note: Presentations cannot be used to promote specific products or companies. Companies that breach this rule will not be invited to present at future conferences.

Evaluation Criteria
Proposals will be evaluated on four criteria:

Appeal — the subject is important and timely and is of interest to higher education HR professionals (innovative, cutting edge)
Audience Participation — the format allows for exchanges among audience members and between audience members and the presenter
Clarity of Presentation — the session description matches the topic and session outline
Depth of Design — the outline is appropriate for the designated level of audience
Presenters
One or more individuals may present a session. Consider partnering with corporate partners, other higher education HR practitioners and HR practitioners from outside higher education who can provide a different perspective on your topic.

Honorarium and Reimbursement Policy
In the spirit of camaraderie in which CUPA-HR was founded, presenters are asked to share without compensation their knowledge with those in the higher education HR profession. Concurrent session presenters receive neither an honorarium nor reimbursement for travel, lodging or meal expenses. Institutional speakers will receive a $100 discount off the early member registration fee up until the early registration deadline — July 30, 2010. Corporate presenters must register on the exhibitor registration site. Conference registration is required.

Presentation Requirements
Each proposal must have at least one presenter from a higher education institution.
Mandatory: Presentation handouts must be submitted by August 6, 2010.
Keep product comments generic; do not comment on specific products. Sessions are open to all conference participants — members of the press, higher education institutions and corporate organizations.
The CUPA-HR logo and conference logo are the property of CUPA-HR and may not be used in presentation materials other than a provided slide template.
Conference registration is required and must be completed by July 30, 2010.
How to Submit a Proposal
Submit presentation proposal materials to CUPA-HR by January 29, 2010. The online form (the link is at the bottom of this page) must be filled out completely for your submission to be considered by the committee. Please be accurate. If your proposal is selected, this information will be used for publications. The online form requests the following information:

Session Title — The title of your session;
Session Format — Interactive session format; how the information will be conveyed to the audience;
Topic Areas — Major topic areas (specify up to two);
Target Audience Level — Beginner, Intermediate or Advanced;
Target Institutions — Institutions that will most benefit from the session;
Audiovisual — CUPA-HR will supply standard equipment, including LCD projectors, needed to present your session;

Note: If you are using an LCD projector to display your PowerPoint materials, please bring your laptop loaded with appropriate software. Laptops will NOT be provided on a complimentary basis but may be rented through the hotel’s audio visual department. Internet connections are NOT complimentary. Presenters requiring Internet connectivity will be charged $275.
Presenter Information — Contact information for all session presenters;
Educational Background — Listing of degrees, years received and schools that awarded said degrees. Can also include certifications;
Outline — A one-page outline covering the major discussion points of the presentation;
Description — One descriptive paragraph about the presentation that details the benefits of the session to the attendee. If your proposal is selected, the information you provide will be the basis for conference publicity. Clarity is paramount in describing what your audience will learn from or accomplish after your session;

Sample Session Description:
New HR Risks in the Information Age
Examine critical issues raised by increased use of e-mail and the Internet in colleges and universities. Consider the risks of inappropriate computer use, such as copyright infringement, defamation and sexual harassment. Learn how to formulate a comprehensive and effective computer use policy.
Learning Objectives — Each session must have at least three learning objectives. Feel free to use the example below as a lead-in for each objective.

Sample Learning Objective:
At the end of this session, attendees will:
Understand Internet privacy laws and how they relate specifically to colleges and universities.
Be able to build their own computer use policy on their campus.
Understand how to apply Social Media appropriately during hiring and employment.
Proposal Submission
Submit presentation proposal materials to CUPA-HR by January 29, 2010, electronically using the online form (the link is at the bottom of this page). You will receive an automatic confirmation e-mail once your proposal has been successfully submitted.

Material Waiver
I agree that all handouts, white papers and the like (herein “materials”) that I make part of my presentation and/or distribute at the CUPA-HR National Conference can be used by CUPA-HR in unlimited fashion as described here: I understand that CUPA-HR may post my materials described above on its website and/or make for distribution national conference materials. I give CUPA-HR the right to duplicate and so use my materials.

Timetable
Proposal Deadline:

January 29, 2010

Speaker Notification:

February 26, 2010

Speaker Registration Deadline:

July 30, 2010

Handouts Due:

August 6, 2010

Final Audio/Visual Requirements Due:

August 6, 2010

Delivery of Presentations:

September 21-22, 2010

For more details:
CUPA-HR Annual Conference and Expo 2010